Verdict: 12-step SOP, scope = LFP warranty spare parts, equipment = vertical-LFP cabinets/modules/BMS parts from named CN OEMs (CATL EnerC, BYD MC-Cube + HVS/HVM, Sungrow ST2752UX / SBH-series, Huawei LUNA2000-215, LONGi Hi-MO X6 (BOM context), EVE LF304 cells, Growatt WIT 50-100K-HU/AU), location = corridor CN → CO (Bogotá/Medellín/Cali field sites), horizon = 14–16 days end-to-end (`indicative`), evidence-date = 2026-09-22, limitation = HS code, CO duty and CO VAT figures are PENDING lookup against DIAN Arancel; lead-times tagged `indicative`/`UNCERTAIN`.
| Item | Decision / Value | Source / Note |
|---|---|---|
| OEM scope | CATL, BYD, EVE, Sungrow, Huawei, LONGi, Growatt (exact models below) | TradVolt RFQ brief, 2026-09-22 |
| Corridor | CN hub → CO field site | ICC Incoterms 2020 basis |
| End-to-end horizon | 14–16 days (`indicative`) | Forwarder schedule-dependent |
| HS heading (LFP spare parts) | 8507 / 8537 — sub-heading PENDING lookup | DIAN Arancel live lookup required |
| CO import duty | PENDING — lookup | DIAN Arancel (live) |
| CO VAT (IVA) | PENDING — lookup | DIAN / Estatuto Tributario |
| SoC for transport storage | ≤ 30 % | OEM service manuals (model-specific) |
| AQL inspection | ISO 2859-1:1999 General Inspection Level II, AQL 1.0 cosmetic / AQL 0.65 functional marking | ISO catalogue (lookup) |
| RFQ CTA | /rfq/ site path only | TradVolt live form |
Page type: Process / Standard Operating Procedure (SOP).
Scope: Kitting, inspection and export of LFP (LiFePO₄) warranty spare parts from China to Colombia.
Audience: Tradvolt operations, OEM service partners, freight forwarders.
Status note: All duty and lead-time figures are tagged `indicative` or `UNCERTAIN` until a live lookup is performed against the cited official sources.
This SOP defines the corridor-specific procedure for receiving, inspecting, kitting and exporting LFP battery spare parts from a Chinese OEM service hub to a Colombian (CO) field service site under warranty. It aligns kitting with IEC 62619:2022 Secondary cells and batteries containing alkaline or other non-acid electrolytes — Safety requirements for secondary lithium cells and batteries, for use in industrial applications and IEC 62485-2:2010 Safety requirements for secondary batteries and battery installations — Part 2: Stationary batteries, and with ICC Incoterms 2020 trade terms used on the purchase order [Claim | Src: ICC Incoterms 2020 | https://iccwbo.org/business-solutions/incoterms-rules/incoterms-2020/ | accessed 2026-09-22].
This SOP applies to warranty replacement parts for vertical LFP installations covered by the following OEM legal names and product families. Where SoC limits, AQL sampling, packing and torque values are mandated by the OEM service manual, the exact manual title and revision must be obtained from the OEM service portal at RFQ time and cited in the case file. The OEM list below is exhaustive for the corridor; cabinet/BMS part numbers must be confirmed in the warranty BOM against the OEM manual revision current at the date of case opening (per evidence-date 2026-09-22).
| OEM legal name (per company profile / registry) | Product family / model (real, publicly marketed) | Spare-part scope covered by this SOP | Service manual reference (title + revision/date) |
|---|---|---|---|
| Contemporary Amperex Technology Co., Limited (CATL) | CATL EnerC commercial LFP cabinet (ratings confirmed at RFQ) | Cabinet modules, BMS modules, contactors, DC cabling, BMS firmware media | CATL EnerC Service Manual (current revision stamped in case file; SoC ≤ 30 % for transport/storage; model assumption pending RFQ) |
| BYD Company Limited (BYD Energy Storage) | BYD MC Cube and BYD HVS / HVM commercial-industrial LFP cabinets | Battery modules, BMS control units, contactors, DC bus bars, BMU firmware media | BYD MC Cube / HVS-HVM Service Manual (current revision; SoC ≤ 30 % for transport; model assumption pending RFQ) |
| EVE Energy Co., Ltd. | EVE LF304 304 Ah prismatic LFP cell (3.2 V nominal, 4000 cycles @25 °C to ≥ 80 %, 173.7×71.7×207.2 mm, 5450 g) | Replacement cell packs, cell-to-bus connections, BMS tap harnesses | EVE LF304 Product Specification (current rev.); cell-level packing per UN 38.3 (model assumption: AQL uses General Inspection Level II) |
| Sungrow Power Supply Co., Ltd. | Sungrow ST2752UX (2752 kWh liquid-cooled container, 1500 V DC) and Sungrow SBH100–400 residential stack (5 kWh/module, 10–40 kWh/unit, up to 160 kWh) | Battery modules, BMS boards, DC contactors, replacement fans, BMS firmware media | Sungrow ST2752UX / SBH-series Service Manual (current revision; SoC ≤ 30 % transport) |
| Huawei Digital Power (Huawei Technologies Co., Ltd.) | Huawei LUNA2000-215 Series (5–21 kWh tower per product page LUNA2000-7/14/21-S1: 3.5 kW per module, 10.5 kW per ESS, max 252 kWh with 12 ESS paralleled) | Battery modules, optimizers, BMS, DC contactors, mounting hardware | Huawei LUNA2000 Service Manual (current revision; SoC ≤ 30 % transport; torque values per manual) |
| LONGi Green Energy Technology Co., Ltd. | LONGi Hi-MO X6 HPBC modules (HPBC cell efficiency exceeds 25.5 %; HPBC+ exceeds 25.8 %) | Replacement modules, junction-box spares, connector pairs (BOM-level warranty) | LONGi Hi-MO X6 Installation & Maintenance Manual (current revision; SoC not applicable — PV modules) |
| Growatt New Energy Technology Co., Ltd. (古瑞瓦特) | Growatt WIT 50-100K-HU/AU C&I hybrid inverter (up to 10 MPPTs at 32 A, 100 % three-phase unbalanced load, IP66 outdoor) and Growatt SPF 6000 ES Plus off-grid | Power modules, fans, DC boards, BMS, firmware media | Growatt WIT / SPF Service Manual (current revision; SoC context = battery bank SoC ≤ 30 %) |
Exclusions: new-battery shipments, end-of-life returns, PV modules under non-warranty RMA. Where an OEM is not listed above, the corridor scope must be extended only via a documented change-control note referencing the OEM service manual revision and the part-number BOM.
| Domain | Reference | Source | Specific document URL | Use in SOP |
|---|---|---|---|---|
| Safety — LFP cells/modules | IEC 62619:2022 | IEC Webstore | https://webstore.iec.ch/ (catalogue, query: IEC 62619:2022) | Handling and packaging baseline [accessed 2026-09-22] |
| Safety — secondary batteries installation | IEC 62485-2:2010 | IEC Webstore | https://webstore.iec.ch/ (catalogue, query: IEC 62485-2:2010) | Storage and segregation rules [accessed 2026-09-22] |
| Transport — lithium batteries | UN Manual of Tests and Criteria, 38.3 (ST/SG/AC.10/11/Rev.7) | UNECE | UN Manual of Tests and Criteria — landing page (specific Section 38.3 PDF linked from this page; canonical UNCE page) | Shipment classification evidence [accessed 2026-09-22] |
| Quality sampling | ISO 2859-1:1999 (Sampling procedures for inspection by attributes — Single sampling plans by AQL) | ISO catalogue | https://www.iso.org/search.html?q=2859 (ISO 2859-1 entry) | Visual inspection sample plan (General Inspection Level II, AQL 1.0 cosmetic / AQL 0.65 functional marking) [accessed 2026-09-22] |
| Trade terms | ICC Incoterms® 2020 | ICC | https://iccwbo.org/business-solutions/incoterms-rules/incoterms-2020/ | Risk/cost transfer [accessed 2026-09-22] |
| Multimodal docs | FIATA Multimodal Transport Waybill (FIATA MTD rule set) | FIATA | https://fiata.org/ (FIATA documents section: rules and templates for the Multimodal Transport Document) | Forwarder document basis [accessed 2026-09-22] |
| Customs — CO import | DIAN — Arancel de Aduanas (Estatuto Aduanero / Arancel) | DIAN (Colombia) | https://www.dian.gov.co/ (Arancel lookup portal — use the Arancel de Aduanas lookup tool within this site for HS code, duty rate, and treatment verification) | HS code lookup [accessed 2026-09-22] |
| EU battery regulatory reference (corridor benchmark only, not legally applicable in CO) | Regulation (EU) 2023/1542 | EUR-Lex | https://eur-lex.europa.eu/eli/reg/2023/1542/oj | Reference for SoC handling & producer obligations (benchmark, not CO law) [accessed 2026-09-22] |
| Step # | Action | Owner | Input doc | Output doc | Done-when |
|---|---|---|---|---|---|
| 1 | Open warranty case from CO field report; confirm part numbers against BOM (cross-check OEM manual revision) | Service Coordinator (CO) | CO Field Service Report (PDF) | Warranty case file WR-CASE-<id>.xlsx | Case file stored and counter-signed by OEM rep; manual revision stamped |
| 2 | Request spare-part reservation at CN OEM service hub with target Incoterm (typically FCA or DAP) | Service Coordinator (CO) | WR-CASE-<id>.xlsx | OEM Reservation Note CN-OEM-RES-<id>.pdf | OEM confirms ETA with batch ID |
| 3 | Receive parts at CN hub; record serials against packing list | CN Hub Receiver | OEM Reservation Note, Air/Sea waybill | Goods-In Note GI-<id>.csv | Line-by-line match ≥ 99.5 % by piece count |
| 4 | Segregate LFP modules per IEC 62485-2:2010 storage rules AND per the OEM service manual (e.g., CATL EnerC, BYD MC-Cube, Sungrow ST2752UX, Huawei LUNA2000, Growatt WIT, EVE LF304) — cool, dry, non-conductive pallets, SoC ≤ 30 % (model-specific value per manual) | CN Hub Receiver | GI-<id>.csv, OEM Storage Sheet (per manual revision) | Segregation Photo Set SEG-<id>.zip | Photos stamped; SoC logged per module against manual limit |
| 5 | Visual inspection per AQL plan: ISO 2859-1:1999, General Inspection Level II, AQL 1.0 for cosmetic, AQL 0.65 for functional marking | QA Inspector (CN) | OEM Acceptance Spec (per manual revision), AQL Table | Inspection Report INSP-<id>.pdf | Sample pass; non-conformities logged in NCR register |
| 6 | Build kit per field site: parts + serial map + handling note + MSDS (UN 38.3 summary per Section 38.3 of UN ST/SG/AC.10/11/Rev.7) | Kitting Lead (CN) | Inspection Report, Site Wiring Diagram | Kit Pack List KIT-<id>.csv | Each line item sealed in ESD bag, lot label applied |
| 7 | Pack per IEC 62619:2022 + IATA DGR Class 9 (UN 3480 / UN 3481 as applicable per IATA DGR); mark UN 38.3 test summary present (Section 38.3) | Packing Lead (CN) | Kit Pack List, UN 38.3 Test Summary UN38.3-<id>.pdf | Packing List PK-<id>.pdf, Photo Set | Packing list cross-checks kit pack list 1:1 |
| 8 | Issue customs documents for CN export (commercial invoice, packing list, UN 38.3 summary); pre-lodge for CO import against DIAN HS lookup via DIAN Arancel | Export Clerk (CN) | Packing List, Commercial Invoice draft | Export File EXP-<id>.zip | Documents accepted by freight forwarder |
| 9 | Hand over to forwarder on agreed Incoterm; obtain FIATA multimodal waybill (per FIATA document rules) or AWB/B/L | Freight Forwarder | Export File, Booking Confirmation | Transport Document TD-<id>.pdf | Waybill number recorded in case file |
| 10 | Pre-clear in CO via DIAN (DIAN portal); confirm HS code and applicable treatment on the Arancel lookup | Customs Broker (CO) | Transport Document, Commercial Invoice | DIAN Filing Receipt DIAN-<id>.pdf | Filing number archived |
| 11 | Receive at CO site; reconcile serials against Kit Pack List; close case | Field Engineer (CO) | Transport Document, Kit Pack List | Closure Note CL-<id>.pdf | All serials match; closure countersigned |
| 12 | Archive full dossier for warranty period (typical: 5 years per OEM terms — confirm per OEM service manual) | Document Controller | All artefacts above | Archive Folder ARC-<id>/ | Folder checksum stored |
| Phase | Activity | Earliest start | Indicative lead-time | Dependency |
|---|---|---|---|---|
| T0 | Case opened | Day 0 | 0 d | Field report received |
| T1 | OEM reservation confirmed | Day 0–1 | 1 d | OEM stock check |
| T2 | Goods-in at CN hub | Day 2–5 | 2–4 d | OEM dispatch |
| T3 | Inspection + kitting | Day 5–7 | 1–3 d | Goods-in OK |
| T4 | Export prep + handover | Day 7–9 | 1–2 d | Kit pack signed |
| T5 | Air transit CN → CO | Day 9–12 | 3–5 d `indicative` | Forwarder cut-off |
| T6 | CO customs clearance | Day 12–14 | 1–3 d `UNCERTAIN` | DIAN filing accepted via DIAN |
| T7 | Site receipt + closure | Day 14–16 | 1–2 d | Site access |
Lead-time values are indicative and depend on forwarder schedule and DIAN processing windows.
| Cost line | Slot | Note |
|---|---|---|
| OEM parts (warranty) | indicative | Per OEM warranty policy |
| Inspection labour (CN) | indicative | Per QA rate card |
| Packing & Class 9 marks | indicative | Per UN 38.3 (Section 38.3) / IATA DGR |
| Freight (air, CN → CO) | UNCERTAIN | Per forwarder quote at booking |
| Colombian import duties | PENDING — lookup | See Duty / HS block below |
| Colombian VAT (IVA) | PENDING — lookup | See Duty / HS block below |
| Customs broker fee (CO) | indicative | Per broker SOW |
| Likely HS heading (LFP spare parts — modules/BMS components) | 8507 (electric accumulators) and/or 8537 (boards/panels) — sub-heading to be confirmed |
| HS code for this shipment | PENDING — lookup |
| Duty rate (CO import) | PENDING — lookup |
| VAT (IVA) rate (CO) | PENDING — lookup |
| Official portal for lookup | DIAN — Arancel de Aduanas — https://www.dian.gov.co/ |
| Performed by | Customs Broker (CO) |
| Disclaimer | All HS codes, duty rates and VAT rates must be verified live by the CO customs broker against the DIAN Arancel before each shipment. Figures are not hard-coded in this SOP because they change and require an official, dated lookup. |
WR-CASE-<id>.xlsx — Warranty case fileCN-OEM-RES-<id>.pdf — OEM reservation noteGI-<id>.csv — Goods-in noteSEG-<id>.zip — Segregation photo setINSP-<id>.pdf — Inspection report (ISO 2859-1:1999)KIT-<id>.csv — Kit pack listUN38.3-<id>.pdf — UN 38.3 test summary (Section 38.3 of UN ST/SG/AC.10/11/Rev.7)PK-<id>.pdf — Packing listEXP-<id>.zip — Export fileTD-<id>.pdf — Transport document (FIATA MTD / AWB / B/L)DIAN-<id>.pdf — DIAN filing receiptCL-<id>.pdf — Closure noteARC-<id>/ — Archive folderFor warranty spare-parts kitting on the CN → CO corridor, send your case ID and target site window.
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No served PDFs are linked from this page at this revision (per R14 — placeholder tradvolt.com/downloads/... URLs removed). The bilingual checklist and ISO 2859-1 quick-reference artefact will be linked once the PDF files are served at stable paths. Until then, request the working artefacts via the RFQ form.